Vendor Information

The Cloverdale Flea Market is an event which is open every Sunday to the public to provide a showcase for goods and services. As such, the standards governing the market must be of a high level. Galaxy Events Ltd. (referred to as “Event Management”) and its representatives reserve the right to refuse space to and/or of anyone whose products, displays or conduct are not, in the opinion of Event Management, compatible with the general character and objectives of the event. All decisions concerning allocation of space, the nature and mix of vendors, the acceptance or non-acceptance of application to be a vendor are within the sole discretion of Event Management.

Indoor Tables

Indoor tables range from $24.00 to $26.00 for a day. They measure 6′ long by 30″ wide. 1 table and 2 chairs are included.

We can reserve tables for inside. We book one week in advance and start taking bookings by phone each Monday after 8:00am. Our office is closed Mondays, so please leave a phone message and we will get back to you Tuesday late afternoon. If you require electrical please let us know.

Outdoor Spaces

Outdoor spaces (roughly 10′ by 18′) are $28.00. Outdoor vendors need to supply their own tables, chairs, tents, etc…

We do not reserve outdoor spaces, it is all first-come first-served. When you come into the market you look for an available space or ask our staff to help find you a spot.

Outdoor vendors with permanent numbers will be allowed in first. Monthly priority number vendors will follow. All other vendors will be admitted based on their place in the line.

Set-up

All indoor and outdoor vendors are required to be set up no later than 8:00 am.

Our gates are open from 4:00am to 8:00am for incoming vendors. We close the gates to all vehicle traffic at 8:00am and don’t open them up again till 3:00pm.

Pack-up

No packing up until 3:00 pm for all indoor and outdoor vendors. Contact Event Management if you need to leave earlier than 3:00 pm.

Cancellation

Vendors who have reserved indoor tables are required to contact Event Management by Friday 9:00pm before Sunday’s event if they are unable to attend. Event Management, at its sole discretion reserves the right to charge the full table rate to vendors that do not adhere to this rule.

Cleaning

Each vendor must keep their space and the surrounding area clean and free of any debris. Site garbage receptacles are for the use of customers only. All vendors must remove everything they’ve brought in. No dumping of leftover products.

Vendor Area (outdoor)

It is the vendor’s responsibility to ensure that all poles, tarpaulins, signs, display materials, merchandise and any other items be adequately secured at all times in such a manner to avoid causing any injury or damage to persons or property under any type of weather conditions.

Prohibited Items

Space is assigned solely for the display, sale, and/or exchange of approved merchandise or services. Event Management, at its sole discretion reserves the right to prohibit the display, sale, and/or exchange of any item or service. Items or services which are prohibited and may not be sold, displayed, or advertised include, but are not limited to, the following:

  • Alcoholic beverages,
  • Food items designed to be eaten on the premises,
  • Medicines, drugs, vitamins, health supplements, diet aids and other similar health aids,
  • Drug paraphernalia
  • Pornographic items
  • Guns, weapons, or ammunition of any kind (including toy guns, water guns, B-B guns and cap guns),
  • Live pets or animals of any description,
  • Endangered species products of any description,
  • Any item or service, the manufacture, use or sale of which constitutes infringement of any valid patent, trademark or copyright of another, knock- offs, counterfeit item or items involving a misrepresentation of any kind. Vendors are required to provide receipts or paperwork to prove authenticity/ownership for items they sell.
  • Illegal/stolen merchandise of any kind,
  • Any other item or service which at the sole and absolute discretion of Event Management may be hazardous or otherwise objectionable.
  • Receipts or proof of ownership required for all products.

Liability

By participating in the Cloverdale Flea Market, the vendor agrees to release, discharge, hold harmless and forever acquit Galaxy Events Ltd. and their officers, agents, representatives and employees from any and all actions, causes of actions, claims, or any liabilities whatsoever, known or unknown, now existing or which may arise in the future, on account of or in any way related to, or arising out of, participation in the market, including but not restricted to any loss, damage, injury or expense. Further, the vendor assumes all liabilities for his/her employee(s), helper(s), or any accompanying non-participant(s)